Event Planning
Permias NYC x Afgan
Intimate artist meet-and-greet experience produced in New York City, designed to connect fans with an international recording artist through a curated, in-person event.
Organization: PERMIAS NYC
Role: Vice President & Events Lead
Event Format: Artist Meet-and-Greet
Location: New York City
Audience: Indonesian student community & fans
Timeline: February 2024
Project Snapshot
Design an event format that prioritizes intimacy and meaningful fan interaction over scale
Balance artist requirements and attendee expectations within a limited timeframe
Objective
Create a clear and efficient guest flow
Deliver an environment that reflects community values and professionalism
Process
Defined event scope, format, and flow for an intimate meet-and-greet
Coordinated with internal team members to align on timelines and responsibilities
Prepared logistical plans to support both artist and guest needs
Planning and Preparation
Coordination and Communication
Defined event scope, format, and flow for an intimate meet-and-greet
Coordinated with internal team members to align on timelines and responsibilities
Prepared logistical plans to support both artist and guest needs
Execution
Defined event scope, format, and flow for an intimate meet-and-greet
Coordinated with internal team members to align on timelines and responsibilities
Prepared logistical plans to support both artist and guest needs
Planned and coordinated end-to-end event logistics
Managed artist requirements and communication with relevant partners
Coordinated venue planning, timelines, and operational details
Oversaw on-site execution, guest flow, and problem-solving
Contribution
Successfully executed an intimate artist meet-and-greet experience
Positive attendee feedback and strong community engagement
Smooth coordination between artist, organizers, and guests
Strengthened PERMIAS NYC’s reputation for producing meaningful community events
Outcome
This project reinforced the importance of clear communication, adaptability, and attention to detail in live event environments. Managing multiple stakeholders highlighted how strong preparation directly impacts the quality of the guest and artist experience.